1. Choose a writer and event type / theme
The writers you choose should have a clear literary connection and be an appropriate choice for the proposed event. Please include information about them in your application (such as a link to their website, a writing CV, references, titles of published material). Literature Wales will consider applications for any suitable writer and for inspiration, please visit our Writers of Wales Directory
Please ensure that your panels, programmes, and events are inclusive and representative – ensuring a balance of gender, writers from a wide range of ages, Black, Asian and minority ethnic writers, writers who identify as disabled or have a long-term health condition, writers from low-income backgrounds and writers from the LGBTQ+ community.
2. Book the writer
Confirm with the writer the date, time and venue for your event, subject/theme of the event, and the writer’s fee and travel expenses (if applicable) for this event.
Ensure that your event and organisation is eligible to apply for funding from the Inspiring Communities Fund. For further information please refer to the Eligibility Guidelines, and full Terms and Conditions which can be downloaded from here.
4. Apply for funding
Applications must be made using the online application forms. There are two application forms:
- Form for events for adults and the general public
- Form for events specifically aimed at children and young people
All applications need to reach Literature Wales by the appropriate closing date for your event, as noted in the table below. If you have difficulty accessing the online application form, please contact us and we can arrange for a downloadable easy read copy to be sent to you. Literature Wales cannot offer retrospective funding for events which have already taken place.
Timetable of closing dates for applications:
Events taking place in Closing date for applications:
January 2024 30 November 2023
February 2024 31 December 2023
March 2024 31 January 2024
April 2024 29 February 2024
May 2024 31 March 2024
Literature Wales will respond to your application within nine working days after the closing date to which you apply. If you do not hear from us within this time, please contact Literature Wales to ensure that we have received your application. It is the organiser’s responsibility to ensure that their application reaches us on time – sadly, Literature Wales cannot be held responsible for applications which fail to reach us successfully. In order to assess your application, it may be necessary for us to contact you to request additional information for clarification. This may result in a delay in processing your application; you will be made aware of any delays where possible. In the first instance, contact will always be made by email, please ensure that the email address you supply is correct and that your inbox is checked regularly.
If your application is successful, we will send out a confirmation of our offer by email within nine working days after the closing date. If we are unable to offer support, we will inform you as soon as possible. Due to the high demand for the Inspiring Communities Fund, we are unable to discuss individual rejections. Before applying, please ensure you have read and understood the Eligibility Criteria and paid attention to the Advice for Event Organisers.
7. Acknowledge Literature Wales support
If your application is successful, you should acknowledge Literature Wales’ support in all publicity prior to your event (print and digital promotional materials), as well as in person at your event. See the Terms & Conditions for details of how to correctly acknowledge Inspiring Communities funding. The Inspiring Communities logo can be downloaded here. Failing to include proper acknowledgement might affect future applications by your organisation.
8. Paying writers
Paying writers in full promptly is a core condition of our funding offers. Please ensure that the writer is paid in full as soon as possible after the event. Failure to do so may jeopardise the success of future applications.
Please ensure that the fees offered to all writers are fair and considerate, and that their travel costs are taken into account. Please refer to our guide Advice for Event Organisers on organising good community events for further information on suggested fees.
9. Claiming funding
You must claim your Inspiring Communities funding within 1 month of your event taking place, by completing and returning the Event Report Form which was sent to you along with your offer letter. Funding will be paid directly to the event organiser after we have received this form including your feedback. Literature Wales reserves the right to withdraw the offer if it has not been claimed within one month of the event(s) taking place. It is the organiser’s responsibility to ensure that their Event Report Form reaches us within this time.