General Terms and Conditions
1.1. Applications must be made in writing using the online application form, or a downloaded PDF or Word document version of the application form which can be submitted by post or email. If you have difficulty accessing the application form electronically, please contact us to request a printed copy.
1.2. All applications must reach Literature Wales by the appropriate closing date for your event, as noted in the table on the previous page. Funding will not be granted to applications which arrive after the closing date.
1.3. Literature Wales cannot offer retrospective funding for events that have already taken place.
1.4. Literature Wales will respond to your application within nine working days after the closing date to which you apply. If you do not hear from us within this time, please contact Literature Wales to ensure that we have received your application. It is the organiser’s responsibility to ensure that application reaches us on time – sadly, Literature Wales cannot be held responsible for applications which fail to reach us successfully.
1.5. If your application is successful, we will send out confirmation of our offer by email within nine working days after the closing date. If we are unable to offer support, we will inform you as soon as possible.
1.6. Due to the increasingly high demand being placed on the Inspiring Communities Fund, we are unable to discuss individual rejections and refer you to both the Eligibility Criteria (below) and How to Improve the Quality of your Application. In order to assess your application it may be necessary for us to contact you to request additional information or for clarification. This may result in a delay in processing your application; you will be made aware of any delays where possible. In the first instance, contact will always be made by email, please ensure that the email address you supply is correct and that your inbox is checked regularly.
1.7. Event organisers must pay the writer(s) booked in full on the day of the event. Failure to do so may jeopardize the success of future applications.
1.8. Literature Wales’ funding contribution will be paid directly to the organisation following receipt of the fully completed Event Report Form. Payment can only be made when this form is completed and returned to Literature Wales. The completed Event Report Form should be returned to Literature Wales by email or by post: funding@literaturewales.org / Tŷ Newydd Writing Centre, Llanystumdwy, Cricieth, Gwynedd, LL52 0SH
1.9. Literature Wales’ funding contribution must be claimed by event organisers within 2 months of the event(s) taking place. Literature Wales reserves the right to withdraw the offer if it has not been claimed within 2 months of the event(s) taking place. It is the organiser’s responsibility to ensure that their Event Report Form reaches us within this time – Literature Wales cannot be held responsible for Event Report Forms which fail to reach us successfully.
Eligibility Criteria
- Organisers
2.1. Funding offers are only made to bona fide organisations; individuals cannot apply.
2.2. Eligible organisations include schools, libraries, pubs, clubs, societies, community centres, arts festivals and other venues located throughout Wales. Literature Wales cannot offer funding to political parties, closed groups (with the exception of schools and groups working with vulnerable adults), charities, other organisations fundraising for non-arts events or placements such as writers-in-residence.
2.3. National Companies, or organisations in receipt of Arts Council of Wales or Arts Portfolio Wales funding are not eligible.
2.4. Writers cannot book themselves (even if they act as ‘event organiser’ on behalf of an organisation) and organisations cannot seek funding for events where they book their own members, employees or officers to deliver workshops or performances.
- Writers
3.1. Selected writer(s) must have a demonstrable literary track-record and be an appropriate choice for the proposed event(s).
3.2. If the writer(s) selected is not known to Literature Wales, the organiser might be asked to provide further information about the writer (such as a link to their website, a writing CV, references, samples of published material) upon request. Literature Wales will consider applications for any writer with the appropriate credentials. For inspiration, please visit the Writers of Wales Database.
3.3. While Literature Wales aims to safeguard the welfare of children and vulnerable adults whilst attending or participating in the literary arts, it is the organiser’s responsibility to ensure that only appropriate writers are engaged. Literature Wales does not take responsibility for the suitability of individual writers and does not provide DBS checks for writers engaged by organisations as part of the Inspiring Communities Fund scheme. The event belongs to the organisation arranging it. Visiting writers should never be left without another adult from the organisation when working with children or vulnerable adults. Writers are not teachers and at least one teacher must always remain with the writer in school.
3.4. We expect all funded events to align with Literature Wales’ values, and breaching those values might affect negatively on future applications. Please refer to our guide on organising good community events for further information and examples of good practice.
3.5. Please ensure that the fees offered to all writers are fair and considerate, and that travel costs are taken into account. Please refer to our guide on organising good community events for further information on suggested fees.
3.6. Please ensure that your panels, programmes and events are inclusive and representative – ensuring a balance of gender, writers from a wide range of ages, writers of colour, disabled writers, writers from low income backgrounds and writers from the LGBTQ+ community.
- Events
4.1. Events will only be supported where writers give practical workshops, lectures, readings/performances related to the practice, appreciation, promotion or development of creative writing and the creative use of language and literature, or performances of work which derive from oral traditions where the emphasis is on literature.
4.2. Storytelling sessions in schools or with children must always incorporate creative writing work as an integral part of the visit.
4.3. Charitable fundraising events – no matter how worthy the cause – are sadly not eligible for consideration.
4.4. Literature Wales cannot offer support to events where Arts Council of Wales (ACW) funding (including all Lottery grants) has already been secured, is being sought, or has been rejected. This includes organisations who are part of Arts Portfolio Wales. Under no circumstances may organisers receive funding for the same activity from both Literature Wales and ACW. Organisers must inform us as to whether ACW funding has already been granted, rejected or is currently being sought when applying for the Inspiring Communities Fund.
4.5. The Inspiring Communities Fund scheme is intended to support events which would otherwise be unlikely to happen. Events which look likely to generate significant profit will not be supported.
4.6. Literature Wales can fund literary events held anywhere in Wales, in any language through the Inspiring Communities Fund. These can be both digital and physical events. Literature Wales will only fund events outside of Wales if conducted entirely in the Welsh language. Events held outside Wales in any other language and events held outside the UK are not eligible for support.
4.7. With the exception of events in schools and those involving vulnerable adults, Inspiring Communities Fund funded events must be advertised, open and accessible to the general public. Organisers can now add details of their own events and activity directly to the What’s On section of the Literature Wales website. You may do this as soon as the details of your event are confirmed.
- Creative Writing Criteria
5.1. Funding will only be offered for events concerned with developing the practice, enjoyment and understanding of creative writing including the novel, poetry, short stories, and plays in written form, experimental writing and literary criticism.
5.2. To qualify for support from Literature Wales, the event(s) must fall within the theme of creative writing. On occasion, however, Literature Wales can consider supporting lectures or events which feature writers of this quality, but only where the focus mainly concerns the process of creative writing rather than the topic itself. Requests for support towards events featuring auto/biographers are considered in the same way.
5.3. Topics such as national and international history, politics, medicine, foreign affairs, economics, religious history, travel, nature, broadcasting, archaeology, famous non-literary figures, gardening, yoga or cookery do not qualify.
- Acknowledging Literature Wales’ Support
6.1. It is a condition of our support that Literature Wales is acknowledged in all publicity relating to the event(s) receiving support, along with and proportionate to that of other funding partners. This includes posters, programmes, flyers and all other printed publicity, as well as clear acknowledgement on all relevant online and digital promotional materials, including newsletters, websites and social media channels. Failing to include proper acknowledgment might affect negatively on future applications.
6.2. Press releases and press interviews should also acknowledge Literature Wales support. Additionally, verbal acknowledgement of Literature Wales’ support should be made at the time of the event, if appropriate. At events where venue and on-stage profiling is appropriate via pop-up banners etc., Literature Wales support must be acknowledged along with and proportionate to that of other funding partners.
- Use of Literature Wales’ logo
7.1. The Literature Wales logo should be used to acknowledge support. It should be legible and positioned wherever most practical, but must not be altered in any way. Literature Wales’ logo must be in proportion to other logos carried by the organiser.
7.2. The Literature Wales logo should always appear in a horizontal format. Do not stretch, compress, rotate or distort the logo. Make sure there is enough contrast between the logo and the background. You should always try to use the logo rather than just stating Literature Wales’ involvement.
7.3. If publicity is prepared prior to your application to Literature Wales and does not credit Literature Wales, this may jeopardize your application. Literature Wales asserts the right to withhold all or part of the agreed funding of any event or project where the organisers have wilfully or carelessly been in breach of the above conditions.
7.4. Any difficulty in compliance with any of the above requirements should be reported immediately to Literature Wales. If, for any reason, you cannot use an image, please include the following line: ‘We wish to acknowledge the financial assistance of Literature Wales.’
The Literature Wales logo can be downloaded from the bottom of this page.
Any Literature Wales funding offers are made to you on the basis that you accept the above Terms & Conditions. Failing to comply with Literature Wales’ Terms and Conditions may result in funding offers being rejected or withdrawn.
By accepting any offers of funding from Literature Wales, you agree to these terms and conditions and are therefore bound to them. If you have difficulty with any of these, or would like to discuss them further, please contact Literature Wales on: 01766 522 811 / funding@literaturewales.org
