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General Terms

 

PART 1

1.1 Part 1 of the Authors on the Maes rogramme offers £50-£100 to pay an author for an event (maximum 2 hours) held on a stall on Anglesey National Eisteddfod 2017. Up to 100% of the costs can be supported.

 

PART 2

2.1 Part 2 of the Awduron ar y Maes offers up to £400 to pay for an artist residency (2 days or more) on a stall at the Anglesey National Eisteddfod 2017 or author costs for a literature project before the Eisteddfod week which will be displayed on the Eisteddfod Field. Up to 100% of the costs can be supported.

 

APPLICATION PROCESS

3.1 Applications must be made in writing using the online application form, or a downloaded PDF of the application form which can be submitted by post or email. If you have difficulty accessing the application form electronically, you may contact us to request a printed copy.

3.2 All Part 1 and Part 2 applications must reach Literature Wales by 24 June 2017. Funding will not be granted to applications which arrive after the closing date.

3.3 Under no circumstances can Literature Wales offer retrospective funding for events that have already taken place.

3.4 Literature Wales will acknowledge receipt of your application within five working days after the closing date. If you do not hear from us within this time, please contact Literature Wales to ensure that we have received your application. It is the organiser’s responsibility to ensure that their application reaches us on time – Literature Wales cannot be held responsible for applications which fail to reach us successfully.

3.5 If your application is successful, we will send out confirmation of our offer by post or email within ten working days after the closing date. If we are unable to offer support, we will inform you as soon as possible. In the first instance, contact will be made by email (where provided) so please ensure that the email address you supply is correct and that your inbox is checked regularly.

3.6. Due to the expected high demand for Authors on the Maes funding, we are unable to discuss individual rejections.  To assess your application it may be necessary for us to contact you to request additional information or for clarification. This may result in a delay in processing your application; you will be made aware of any delays where possible. In the first instance, contact will always be made by email, please ensure that the email address you supply is correct and that your inbox is checked regularly.

3.7. Event organisers must pay the writer(s) booked in full on the last day of the activity receiving support. This will be the day of the event in the case of Part 1 or the last day of the residency or literary project before the Eisteddfod week (rather than the date of the exhibition on the Maes) in the case of Part 2.

3.8. Literature Wales’ funding contribution will be paid directly to the organisation following receipt of the fully completed Event Report Form. Payment can only be made when this form is completed and returned to Literature Wales. The completed Event Report Form should be returned to Literature Wales by email to tynewydd@literaturewales.org

3.9 The Literature Wales’ funding contribution must be claimed by event organisers by 31 August 2017. Literature Wales reserves the right to withdraw the offer if it has not been claimed within this timeframe. It is the organiser’s responsibility to ensure that their Event Report Form reaches us within this time – Literature Wales cannot be held responsible for Event Report Forms which fail to reach us successfully.

 

Eligibility Criteria:

Organisers

4.1 Individuals and organisations may apply to receive funding through the Authors on the Maes programme.

4.2 Literature Wales cannot offer funding to political parties or closed groups (excepting schools and groups working with vulnerable adults).

4.3. Writers cannot book themselves (even if they act as ‘event organiser’ on behalf of an organisation) and organisations cannot seek funding for events where they book their own members, employees or officers to deliver workshops or performances.

 

Writers

5.1. Selected writer(s) must have a demonstrable literary track-record and be an appropriate choice for the proposed event(s).

5.2 Literature Wales will encourage authors to provide information about their availability during the National Eisteddfod and will provide a Writer List to organisers on request. Please contact Literature Wales if you wish to receive this list.

5.3. The events funded by the Authors in the Maes programme are not organised by Literature Wales and Literature Wales officers will not be in attendance. It is the event organiser’s responsibility to ensure that only appropriate writers are engaged. Literature Wales does not take responsibility for the suitability of individual writers and does not provide DBS checks for writers engaged by organisations. The event belongs to the individual or organisation arranging it. Visiting writers should never be left without another adult from the organisation when working with children or vulnerable adults. Invited writers should not be left alone without another adult when they are working with children or vulnerable adults.

 

Further Considerations

6.1 It is the organiser’s responsibility to be aware of all regulation (fire, health and safety etc.) that is relevant to the event’s venue. These should be communicated to attendees at the start of the event.

 

Acknowledging Literature Wales’ Support

7.1. It is a condition of our support that Literature Wales is acknowledged in all publicity relating to the event(s) receiving support, along with and proportionate to that of other funding partners. This includes posters, programmes, flyers and all other printed publicity, as well as clear acknowledgement on all relevant online and digital promotional materials, including newsletters, websites and social media channels.

7.2. Press releases and press interviews should also acknowledge Literature Wales support. Additionally, verbal acknowledgement of Literature Wales’ support should be made at the time of the event, if appropriate. At events where venue and on-stage profiling is appropriate via pop-up banners etc., Literature Wales support must be acknowledged along with and proportionate to that of other funding partners.

 

Use of Literature Wales’ logo

8.1. The Literature Wales logo should be used to acknowledge support. It should be legible and positioned wherever most practical, but must not be altered in any way. Literature Wales’ logo must be in proportion to other logos carried by the organiser. The Literature Wales logo can be downloaded from the bottom of this page. 

8.2. The Literature Wales logo should always appear in a horizontal format. Do not stretch, compress, rotate or distort the logo. Make sure there is enough contrast between the logo and the background. You should always try to use the logo rather than just stating Literature Wales’ involvement.

8.3. If publicity is prepared prior to your application to Literature Wales and does not credit Literature Wales, this may jeopardize your application. Literature Wales asserts the right to withhold all or part of the agreed funding of any event or project where the organisers have wilfully or carelessly been in breach of the above conditions.

8.4. Any difficulty in compliance with any of the above requirements should be reported immediately to Literature Wales. If, for any reason, you cannot use an image, please include the following line: ‘We wish to acknowledge the financial assistance of Literature Wales’.

8.5 Any Literature Wales funding offers are made to you on the basis that you accept the above Terms & Conditions. Failing to comply with Literature Wales’ Terms and Conditions may result in funding offers being rejected or withdrawn.

8.6 By accepting any offers of funding from Literature Wales, you agree to these terms and conditions and are therefore bound to them. If you have difficulty with any of these, or would like to discuss them further, please contact Literature Wales on: tynewydd@literaturewales.org

 

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