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General Terms

1.1. Applications must be made in writing using the online application form, or a downloaded PDF of the application form which can be submitted by post or email. If you have difficulty accessing the application form electronically, you may contact us to request a printed copy.

1.2. All applications must reach Literature Wales by the appropriate closing date for your event, as noted in the table above. Funding will not be granted to applications which arrive after the closing date.

1.3. Under no circumstances can Literature Wales offer retrospective funding for events that have already taken place.

1.4. Literature Wales will respond to your application within nine working days after the closing date to which you apply. If you do not hear from us within this time, please contact Literature Wales to ensure that we have received your application. It is the organiser’s responsibility to ensure that their application reaches us on time – Literature Wales cannot be held responsible for applications which fail to reach us successfully.

1.5. If your application is successful, we will send out confirmation of our offer by post or email within nine working days after the closing date. If we are unable to offer support, we will inform you as soon as possible. In the first instance, contact will be made by email (where provided) so please ensure that the email address you supply is correct and that your inbox is checked regularly.

1.6. Due to the increasingly high demand being placed on Writers on Tour funding, we are unable to discuss individual rejections and refer you to both Eligibility Criteria and How to Improve the Quality of your Application. In order to assess your application it may be necessary for us to contact you to request additional information or for clarification. This may result in a delay in processing your application; you will be made aware of any delays where possible. In the first instance, contact will always be made by email, please ensure that the email address you supply is correct and that your inbox is checked regularly.

1.7. Event organisers must pay the writer(s) booked in full on the day of the event. Failure to do so may jeopardize the success of future applications.

1.8. Literature Wales’ funding contribution will be paid directly to the organisation following receipt of the fully completed Event Report Form. Payment can only be made when this form is completed and returned to Literature Wales. The completed Event Report Form should be returned to Literature Wales by email to: writersontour@literaturewales.org

1.9. Literature Wales’ funding contribution must be claimed by event organisers within 3 months of the event(s) taking place. Literature Wales reserves the right to withdraw the offer if it has not been claimed within 3 months of the event(s) taking place. It is the organiser’s responsibility to ensure that their Event Report Form reaches us within this time – Literature Wales cannot be held responsible for Event Report Forms which fail to reach us successfully.

 

Eligibility Criteria:

2. Organisers

2.1. Funding offers are only made to bona fide organisations; individuals cannot apply.

2.2. Eligible organisations include schools, libraries, pubs, clubs, societies, community centres, arts festivals and other venues located throughout Wales. Literature Wales cannot offer funding to political parties, closed groups (with the exception of schools and groups working with vulnerable adults), placements such as writers-in-residence, charities or other organisations fundraising for non-arts events.

2.3. Writers cannot book themselves (even if they act as ‘event organiser’ on behalf of an organisation) and organisations cannot seek funding for events where they book their own members, employees or officers to deliver workshops or performances.

3. Writers

3.1. Selected writer(s) must have a demonstrable literary track-record and be an appropriate choice for the proposed event(s).

3.2. If the writer(s) selected is not known to Literature Wales, the organiser must provide sufficient information about the writer (such as CV, references, samples of published material) upon request. Failure to do so may result in your application being rejected. Literature Wales will consider applications for any writer with the appropriate credentials.

3.3. While Literature Wales aims to safeguard the welfare of children and vulnerable adults whilst attending or participating in the literary arts, it is the organiser’s responsibility to ensure that only appropriate writers are engaged. Literature Wales does not take responsibility for the suitability of individual writers and does not provide DBS checks for writers engaged by organisations as part of the Writers on Tour funding scheme. The event belongs to the organisation arranging it. Visiting writers should never be left without another adult from the organisation when working with children or vulnerable adults. Writers are NOT teachers and at least one teacher must always remain with the writer in school.

4. Events

4.1. Events will only be supported where writers give practical workshops, lectures, readings/performances related to the practice, appreciation, promotion or development of creative writing and the creative use of language and literature, or performances of work which derive from oral traditions where the emphasis is on literature.

4.2. Storytelling sessions in schools or with children must always incorporate creative writing work as an integral part of the visit.

4.3. Charitable fundraising events – no matter how worthy the cause – are not eligible for consideration.

4.4. Literature Wales cannot offer support to events where Arts Council of Wales (ACW) funding (including all Lottery grants) has already been secured, is being sought, or has been rejected. Under no circumstances may organisers receive funding for the same activity from both Literature Wales and ACW. Organisers must inform us as to whether ACW funding has already been granted, rejected or is currently being sought when applying for Writers on Tour funding.

4.5. The Writers on Tour scheme is intended to support events which would otherwise be unlikely to happen. Events which look likely to generate significant profit will not be supported.

4.6. Literature Wales can fund literary events held anywhere in Wales in any language through Writers on Tour. Literature Wales will only fund events outside of Wales if conducted entirely in the Welsh language. Events held outside Wales in any other language and events held outside the UK are not eligible for support.

4.7. With the exception of events in schools and those involving vulnerable adults, Writers on Tour funded events must be advertised, open and accessible to the general public. Organisers can now add details of their own events and activity directly to the What’s On section of the Literature Wales website. We strongly advise that you do this as soon as the details of your event are confirmed. We may use your listing to promote your event via our social media channels and newsletter.

5. Creative Writing Criteria

5.1. Funding will only be offered for events concerned with developing the practice, enjoyment and understanding of creative writing including the novel, poetry, short stories, and plays in written form, experimental writing and literary criticism.

5.2. Qualifying and non-qualifying subjects: To qualify for support from Literature Wales, the event(s) must fall within the theme of creative writing. Topics such as national and international history, politics, foreign affairs, economics, religious history, travel, broadcasting, archaeology, famous non-literary figures, gardening, yoga or cookery do not fall within the limits of Literature Wales’ concerns. On occasion, however, Literature Wales can consider supporting lectures or events which feature writers of this quality, but only where the focus mainly concerns the process of creative writing rather than the topic itself. Requests for support towards events featuring auto/biographers are considered in the same way.

6. Acknowledging Literature Wales’ Support

6.1. It is a condition of our support that Literature Wales is acknowledged in all publicity relating to the event(s) receiving support, along with and proportionate to that of other funding partners. This includes posters, programmes, flyers and all other printed publicity, as well as clear acknowledgement on all relevant online and digital promotional materials, including newsletters, websites and social media channels.

6.2. Press releases and press interviews should also acknowledge Literature Wales support. Additionally, verbal acknowledgement of Literature Wales’ support should be made at the time of the event, if appropriate. At events where venue and on-stage profiling is appropriate via pop-up banners etc., Literature Wales support must be acknowledged along with and proportionate to that of other funding partners.

7. Use of Literature Wales’ logo

7.1. The Literature Wales logo should be used to acknowledge support. It should be legible and positioned wherever most practical, but must not be altered in any way. Literature Wales’ logo must be in proportion to other logos carried by the organiser.

7.2. The Literature Wales logo should always appear in a horizontal format. Do not stretch, compress, rotate or distort the logo. Make sure there is enough contrast between the logo and the background. You should always try to use the logo rather than just stating Literature Wales’ involvement.

7.3. If publicity is prepared prior to your application to Literature Wales and does not credit Literature Wales, this may jeopardize your application. Literature Wales asserts the right to withhold all or part of the agreed funding of any event or project where the organisers have wilfully or carelessly been in breach of the above conditions.

7.4. Any difficulty in compliance with any of the above requirements should be reported immediately to Literature Wales. If, for any reason, you cannot use an image, please include the following line: ‘We wish to acknowledge the financial assistance of Literature Wales’.

The Literature Wales logo can be downloaded from the bottom of this page. 

Any Literature Wales funding offers are made to you on the basis that you accept the above Terms & Conditions. Failing to comply with Literature Wales’ Terms and Conditions may result in funding offers being rejected or withdrawn.

By accepting any offers of funding from Literature Wales, you agree to these terms and conditions and are therefore bound to them. If you have difficulty with any of these, or would like to discuss them further, please contact Literature Wales on: 029 2047 2266 / writersontour@literaturewales.org

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